Maintenance-fee collections
Collect and deposit monthly or quarterly maintenance fees, assessments, dues, and other association income, with ACH options available.
Condo & HOA accounting · Florida
Association accounting built for board-level clarity.
From owner payments to monthly statements, boards need a financial process they can follow. GPS Financial keeps the recurring work organized and the community’s numbers visible.
A consistent financial record gives community boards a clearer basis for oversight.
The work behind the work
Association finances involve more than a monthly ledger. Collections, deposits, bills, delinquencies, owner records, closings, and budgets all meet at the same set of books. A specialized workflow helps the board see the whole picture without managing every transaction itself.
Services
Practical support, clearly defined.
Accounts payable & receivable
Maintain the association’s incoming and outgoing financial activity with a consistent record of what is due and what has been paid.
Monthly financial statements
Provide recurring profit-and-loss reports and general ledgers that give boards a readable financial record.
Delinquency tracking
Track overdue owner accounts and support the association’s established notification process.
Administrative & closing support
Assist with special mailings, delinquency notices, background checks, and estoppel letters for unit closings.
Annual budget planning
Help current association clients organize the financial information needed for an informed annual budget process.
What to expect
A simple path from open questions to completed work.
- 01
Map the workflow
Review the community’s collection cycle, approvals, records, and reporting needs.
- 02
Run the monthly close
Post activity, reconcile the records, and prepare recurring financial reports.
- 03
Keep the board informed
Surface delinquencies, open items, and budget questions in a usable format.
Questions
Know what comes next.
Do you work with both condominium and homeowner associations?
Yes. The service is designed for condo and HOA financial administration, with the exact workflow tailored to the community’s governing process and reporting needs.
Can owners pay maintenance fees electronically?
ACH debit payment options are available for owner convenience. GPS Financial can explain the enrollment and collection workflow used for your association.
What reports can the board access?
The core reporting includes monthly profit-and-loss statements and general ledgers. Additional supporting records and delivery expectations are defined during onboarding.
Do you prepare estoppel letters?
Yes. GPS Financial can prepare estoppel letters and provide financial documentation needed to support unit closings as part of an association engagement.
Ready when you are